n8n Meeting Preparation & Minutes Workflow

The operational problem

Meeting preparation and follow-up often live in separate systems. A team needs relevant contact and opportunity context before a call, then a usable record of the discussion afterward.

Workflow structure

1. A Google Calendar event supplies the meeting trigger.
2. The preparation phase retrieves relevant contacts and opportunities and prepares meeting context.
3. The documentation phase obtains the meeting transcript through Fireflies AI.
4. An AI processing step turns transcript content into structured meeting minutes.
5. The output is stored in Google Docs for the team to review and use.

What this example demonstrates

Connecting event triggers, CRM context, transcript data and document creation in one workflow. The output is intended to support follow-up and record keeping; generated notes should be reviewed for accuracy.

For a similar build, the scope depends on the calendar, CRM, transcription provider, document destination and access permissions used by your team.